Services

Overpaid taxes? Unjust fines?

We find the leaks. You keep the profit.

Tri-Source Reconciliation

AI Audits Are Faster Than Your Providers

European customs and tax authorities now deploy AI to flag discrepancies in real-time (click to view EU official guidelines). Systems cross-reference customs declarations, platform transaction data, and bank records in seconds—not weeks. A single mismatch in declared value, shipment quantity, or VAT reporting triggers instant alerts: cargo holds, account restrictions, or substantial penalties. Meanwhile, most Chinese sellers still rely on generic agencies that file paperwork but never reconcile data. This precision gap is exactly where AI strikes.

The Data Gap That Gets You Flagged

	Customs AI	Tax Authority AI
What AI Checks	Import declarations Platform sales data Bank settlements	VAT returns Platform transaction reports Bank deposits
Traditional Providers Do	File customs forms Submit import VAT	File VAT returns Register EPR
The Risk	Declared €10, sold €50 Imported 1,000, sold 1,200	Platform €100K, declared €80K Bank €120K, declared €100K
When Flagged	Shipments held 2-6 weeks €15K-50K total loss	VAT refunds denied €20K-100K+ penalties

How We Close the Gap

We eliminate compliance blind spots by synchronizing your data before submission. Instead of reactive fixes after an AI flag, we proactively align every declaration with actual sales and settlements. This creates a unified, audit-ready record that passes cross-checks instantly.

The result: zero shipment holds, no frozen VAT refunds, and complete protection from unjustified penalties. You clear customs faster and keep your margins intact.

Customs Declarations

• Declared value vs. actual landed cost • Import quantities & origin validation • Pre-filing tariff compliance check

Platform Data

• Actual selling price vs. declared value
• Units sold vs. customs import volume
• Returns, refunds & fee deductions
• Regional sales allocation (OSS/IOSS/Pan-EU)

Bank Records

• Net payouts vs. gross sales revenue • FX conversion rates & processor fees • Receipt timing vs. VAT reporting periods
• Complete inbound flow traceability

HS Code & Regulatory Classification Audit

Electronics Classification Is a Minefield

HS codes and regulatory classifications determine your duty rates, market access, and product legality. Yet most Chinese sellers rely on generic providers using template-based filing—never verifying if your Bluetooth speaker needs RED directive, or if your smartwatch triggers medical device rules.

The reality: customs brokers report 15-25% error rates per product. With 20+ SKUs, the probability of at least one misclassification approaches 100%. It’s not “if”—it’s “how many.”

Consequences: customs fines (10-100% of duty), product bans, forced recalls, Pan-EU freezes. These aren’t “compliance issues”—they’re existential threats.

HS Codes: Where Electronics Get Complicated

Electronics aren’t simple goods. A wireless earphone isn’t just “headphones”—it triggers RED directive rules, battery transport codes (UN38.3), and separate classifications for the charging case. A smartwatch with health monitoring may cross into medical device territory, not just consumer electronics.

Generic providers guess based on invoice titles. We audit against technical specs: wireless modules, battery chemistry, core functions, and materials.

Result: Accurate duty rates, zero customs holds, and defensible codes that survive AI cross-checks.

Regulatory Classification: Beyond Customs

Correct HS codes won’t save you if regulatory classifications are wrong. CE marking isn’t a single certificate—it’s a compliance framework. Wireless devices need RED; electrical safety needs LVD; emissions need EMC. WEEE and GPSR add layer upon layer of documentation. New battery regulations change the game entirely.

Most providers tick “CE compliant” and move on. We map your exact regulatory pathway: which directives apply, which technical files are mandatory, and which national registrations are required.

Result: Your product isn’t just “CE marked”—it’s legally marketable across every EU/UK jurisdiction, with zero risk of border bans.

How We Clear the Minefield

Verified HS Code & Regulatory Matrix

• Corrected HS codes (6-10 digits) for every SKU
• Mapped regulatory directives (RED, LVD, EMC, RoHS, WEEE, GPSR)
• Validated duty rates & VAT implications per product
• Country-specific classification notes (UK vs. EU variations)

Defensible Classification Evidence

• Technical justification for every code (based on specs, not invoices)
• Cross-reference with product manuals, lab reports & component data
• Wireless frequency verification & battery chemistry validation
• Ready-to-export evidence pack for customs AI audits

Risk Assessment & Remediation Roadmap

• "Red/Amber/Green" risk rating per product line
• Identified gaps (missing certificates, expired EU Rep, wrong WEEE category)
• Priority action list: what to fix first to prevent border bans
• Step-by-step compliance roadmap with timeline & cost estimates

Annual Compliance Profit Recovery

You're Leaving €10K-30K on the Table Every Year

Most Chinese sellers treat compliance as a cost centre—file VAT returns, pay duties, move on. But buried in your records are thousands in unclaimed refunds:

import VAT you paid but never reclaimed (C79 certificates sitting unused)
incorrect platform fees (overcharged storage, wrong FBA dimensions, unexecuted removals)
returns processed but not deducted from VAT declarations
duty overpayments from misclassified HS codes.

Most generic providers and automated platforms focus on “filing on time”—they submit forms based on your data, but never conduct forensic audits to find what’s owed to you. For a €1.5M seller, this blind spot costs €8K-15K annually. For €5M+ sellers, €20K-50K.

How We Turn Audit Findings into Refunds

We Find It

We conduct a 12-month reconciliation, cross-referencing customs, platform, and bank data to spot every mismatch and missed refund.

We Prove It

We build a defensible case for each discrepancy. You receive a Profit Recovery Audit Report and a submission-ready package.

You Get Paid

We guide you through filing the reclaim. With our step-by-step instructions, you secure the refund (HMRC, BOP, or Amazon disputes).

Average recovery time: 8-12 weeks.

Average success rate: 75-85% of identified amounts.

This isn't "compliance optimization"—it's profit recovery that pays for our entire engagement.

Compliance Evidence Chain

When Customs Asks for Evidence, Do You Have 3 Weeks or 3 Minutes?

Compliance isn’t just about filing—it’s about proving it. When AI flags you or tax authorities audit, they don’t ask if you paid; they demand cross-referenced proof: VAT certificates, HS justifications, platform reports, and bank records.

Most sellers panic. Documents are scattered across emails, Seller Central, forwarder portals, and Payoneer. Chasing them takes 2–3 weeks—while shipments stall, refunds freeze, and penalties mount.

We build your Compliance Evidence Chain: a professionally organized file system with a master index linking every document to its transaction. When auditors request proof, you simply forward the query—we deliver a complete, audit-ready evidence package within 24 hours. Not 3 weeks.

From Chaos to Control in 48 Hours

We map your compliance ecosystem—customs, VAT, EPR, and platforms—then collect and organize documents from every source: ATLAS/CHIEF portals, Seller Central, bank/Payoneer statements, and forwarder records.

Every file is tracked in a master index (SKU, date, HS code, VAT period, transaction ID) and sorted into logical chains: Import Declaration → C79 → VAT Return → Bank Settlement → Sales Report.

When auditors ask for proof, you don’t scramble through 50 random PDFs. You open the master index, find the relevant transaction, and request the package. We assemble and deliver a complete, audit-ready evidence folder within 24 hours. Setup: 48 hours. Updates: monthly file curation. Response: under 24 hours.

Why 3 Minutes Beats 3 Weeks Every Time

Speed isn’t just convenience—it’s working capital defense. Customs flags give you 24–48 hours to respond before €500–2,000/day storage fees drain your cash. Tax audits demand evidence within 14–30 days or your refund is rejected outright. Chasing scattered files across providers wastes weeks and burns liquidity.

With our Evidence Chain, you simply: (1) Check the master index for the Transaction ID, (2) Request the specific chain from us, (3) Receive the submission-ready package within 24 hours. No digging through old emails. No panic. You protect €10K–50K in working capital per incident. This isn’t document storage—it’s your financial defense system.

Centralized Document Repository

• All compliance documents organized in cloud folders
• Logical folder structure: by VAT period, shipment ID, or SKU
• Master Excel index with cross-reference tables
• Accessible anytime—no login, no software

Intelligent Evidence Chains

• Each chain links: Import Declaration → C79 → VAT Return → Bank Statement → Sales Report
• Color-coded risk flags (green = complete, amber = missing docs, red = gap detected)
• Transaction ID mapping across all documents
• Version-controlled (you always have the latest)

One-Click Export & Response

• Audit query? Message us with the shipment ID or VAT period
• We extract and send the relevant Evidence Chain within 24 hours
• Professional PDF package ready for submission
• No software training needed—we handle the complexity